ABC / Certificate of Incumbency

Certificate of Incumbency

* DESCRIPTION: Certificate of Incumbency is the document confirming the authority of a corporate officer or agent to perform certain actions (e.g. sign documents) on behalf of the company. Usually it sets forth the name of the person, his/her position, when and for how long he/she was elected or appointed to this position, the authorities this person has, etc.

If you need help in drafting the Certificate of Incumbency – we will do it for you.

* LEGALIZATION: APOSTILLE: If the document is intended for use in a foreign country it has to be legalized (another word is “authenticated”) for foreign use. This is a process in which various seals are placed on the document. The legalization procedure basically depends on one factor: whether the target country has joined the Convention Abolishing the Requirement of Legalization for Foreign Public Documents (“The Hague Convention”). In this case the only legalization required is an Apostille certificate. (Apostille is a French word which means a certification). A document bearing an Apostille is valid in all of the Hague countries.

* CONSULAR LEGLAIZATION: Many foreign jurisdictions have not joined the Hague Convention. If the document is intended for a non-Hague country the consular legalization will be required. Before the consulate or the embassy can stamp the document, the document has to be authenticated on the state and federal levels.
* LEGALIZATION REQUIREMENTS: For legalization we will need the original notarized Certificate of Incumbency.


Order Related Information (for Drafting the Certificate of Incumbency):
(1) Name of the company
(2) Address of the main office
(3) Name of the person whose authorities are being confirmed
(4) Position of the person whose authorities are being confirmed
(5) Was this person elected or appointed to this position
(6) List of authorities the person has
(7) Term of office
(8) Name and position of the officer who will be signing the Certificate of Incumbency

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