FAQ / Can I notarize a fax or a photocopy?

A photocopy or fax may be notarized, but only if it bears an original signature. That is, the copy must have been signed with pen and ink. A photocopied or faxed signature may never be notarized.

Note that some public recorders will not accept notarized signatures on photocopied or faxed sheets because they will not adequately reproduce in microfilming. Also, if the document has been faxed on glossy fax paper, a copy should be made on bond paper and that copy then signed and notarized, as wording on glossy fax paper often fades.

When carbon copies are made, the Notary will sometimes be asked to conform rather than to notarize the copies. To conform a copy, the Notary must reaffix the official seal on the copy (carbon will not readily transfer a seal impression) and write "Conformed Copy" prominently across the copy.

Keywords: public record, document, notary,